AI Prompts for Managers

Examples for ChatGPT, Claude, Gemini and other LLMs

In this article, we’ll explore the potential of different LLMs like ChatGPT, Claude and Gemini with example prompts and use cases so you can start using AI in your day-to-day role as a manager.

You’ll learn the ins and outs of using AI to help with goal-setting, strategy development, day-to-day operations, financial service, and anticipating and meeting your company and employee’s future demands.

Should you use ChatGPT, Claude, Gemini or something else?

While ChatGPT is one of the most popular AI assistants available, there are multiple chat AI applications available now. Each is powered by a different LLM and each has their own unique strengths and weaknesses.

We’ve written a more in depth article about different LLMs here, but at the time of writing this article, we tend to use Claude and ChatGPT.

That said, the AI space is moving so fast that today’s best could be tomorrow’s worst, so we recommend testing your prompts across different platforms and using the one that gives you the best result for your specific task today.

Throughout this article we’ll use ChatGPT, Claude and Gemini interchangeably, but just know that these prompts can be used with any LLM.

ChatGPT prompts for setting goals and objectives

When it comes to setting goals and objectives for your team or department, ChatGPT can help you:

  • Generate SMART (Specific, Measurable, Achievable, Relevant, and Time-bound) goals based on your company’s mission and vision.
  • Brainstorm innovative objectives that align with your organization’s values and long-term strategies.
  • Create a roadmap for achieving these goals, breaking them down into smaller, manageable tasks.

Example prompts:

Generate 5 SMART goals for {{company}}’s marketing department to increase brand awareness and customer engagement over the next quarter.

Suggest 3 innovative objectives for {{company}}’s research and development team to enhance the user experience of their products in the next year.

Create a 6-month roadmap for {{company}}’s sales team to achieve a 15% increase in revenue, breaking down the goal into smaller, manageable tasks.

ChatGPT prompts for creating business strategies

ChatGPT can assist you in developing and implementing effective business strategies by:

  • Analyzing market trends and consumer behavior to inform your decision-making process.
  • Generating ideas for new products, services, or marketing campaigns based on your target audience’s preferences.
  • Providing insights on how to optimize your company’s resources and improve operational efficiency.

Example prompts:

Analyze the current market trends in the {{industry}} industry and suggest 3 strategies for {{company}} to maintain its competitive edge.

Generate 5 ideas for new features or services that {{company}} could introduce to enhance customer loyalty and attract new users.

Provide insights on how {{company}} can optimize its {{department}} to reduce costs and improve operational efficiency.

ChatGPT prompts for managing day-to-day operations

ChatGPT can help you oversee day-to-day operations by:

  • Creating checklists and standard operating procedures (SOPs) to ensure consistency and efficiency in your team’s work.
  • Generating reports and summaries of key performance indicators (KPIs) to keep you informed about your department’s progress.
  • Providing suggestions on how to streamline processes and eliminate bottlenecks in your team’s workflow.

Example prompts:

Create a daily checklist for {{company}}‘s customer service team to ensure consistent and high-quality support for customers.

Generate a weekly report summarizing the key performance indicators (KPIs) for {{company}} {{department}} department, including {{metrics}}.

Provide 3 suggestions on how {{company}}’s {{department}} team can streamline their {{task}} process to improve {{goal}}.

ChatGPT prompts for managing budgets and financial objectives

When it comes to managing budgets and ensuring financial objectives are met, ChatGPT can assist you by:

  • Creating budget templates and financial projections based on your department’s goals and historical data.
  • Generating cost-benefit analyses for proposed projects or investments to help you make informed decisions.
  • Providing insights on how to optimize your budget allocation and identify areas for cost savings.

Example prompts:

Create a budget template for {{company}}’s marketing department for the upcoming fiscal year, considering their goals and historical spending patterns.

Generate a cost-benefit analysis for {{company}}’s proposed investment in a new research and development facility, considering factors such as construction costs, staffing, and potential revenue growth.

Provide 3 insights on how {{company}} can optimize its budget allocation for employee training and development to maximize the return on investment (ROI).

ChatGPT prompts for hiring, training and mentoring employees

While we have a dedicated article covering prompts for HR tasks, here are some ways that ChatGPT can support you in hiring, training, and mentoring your team members:

  • Generating job descriptions and interview questions tailored to your company’s values and the specific role requirements.
  • Creating onboarding and training materials to help new hires quickly adapt to their roles and understand your company’s policies and procedures.
  • Providing guidance on how to conduct effective performance evaluations and offer constructive feedback to your team members.

Example prompts:

Generate a job description and 5 interview questions for a product manager role at {{company}}, focusing on the candidate’s ability to innovate and collaborate with cross-functional teams.

Create an onboarding checklist and a 2-week training schedule for new hires in {{company}}’s sales department, covering topics such as product knowledge, customer service, and sales techniques.

Provide guidance on how to conduct a performance evaluation for a software engineer at {{company}}, including 3 key areas to assess and examples of constructive feedback to offer

ChatGPT prompts for delegating tasks and projects

When it comes to delegating tasks and projects to your team members, ChatGPT can help you:

  • Identify the strengths and weaknesses of each team member to ensure optimal task allocation.
  • Create clear and concise project briefs that outline the objectives, deliverables, and timelines for each assignment.
  • Generate progress reports and status updates to keep you informed about the progress of delegated tasks and projects.

Example prompts:

Identify the strengths and weaknesses of 5 team members in {{company}}’s design department and suggest the most suitable tasks or projects for each individual based on their skills and experience.

Create a project brief for {{company}}’s marketing team to launch a new social media campaign, outlining the objectives, target audience, deliverables, and timeline.

Generate a weekly progress report for {{company}}’s software development team, highlighting the status of each delegated task, any challenges faced, and the next steps for the upcoming week.

ChatGPT prompts for communicating with stakeholders

ChatGPT can assist you in communicating effectively with upper management, stakeholders, and other departments by:

  • Generating clear and concise email templates for various situations, such as project updates, meeting agendas, or requests for resources.
  • Providing guidance on how to present complex information in a digestible format, such as executive summaries or slide decks.
  • Offering suggestions on how to handle difficult conversations or negotiations with stakeholders.

Example prompts:

Generate an email template for updating {{company}}’s executive team on the progress of a new product launch, including key milestones, challenges, and next steps.

Provide guidance on how to present the quarterly financial results to {{company}}’s board of directors, focusing on the most important metrics and trends in a concise and visually appealing slide deck.

Offer 3 suggestions on how to handle a difficult conversation with a stakeholder who is resistant to a proposed change in {{company}}’s supply chain management process.

ChatGPT prompts for ensuring compliance with policies and procedures

When it comes to ensuring that your team members follow company policies and procedures, ChatGPT can help you:

  • Create easy-to-understand summaries of key policies and procedures relevant to your department.
  • Generate checklists and reminders to ensure that your team members are aware of and compliant with these policies.
  • Provide guidance on how to handle situations where a team member violates a policy or procedure.

Example prompts:

Create a summary of {{company}}’s data privacy policy that is relevant to the marketing department, highlighting the key points that team members need to be aware of when handling customer data.

Generate a monthly checklist for {{company}}’s human resources department to ensure that all team members have completed the required training on workplace safety and anti-discrimination policies.

Provide guidance on how to handle a situation where an employee in {{company}}’s finance department violates the company’s confidentiality policy by sharing sensitive information with an unauthorized third party.

ChatGPT prompts for resolving conflicts and providing solutions

ChatGPT can assist you in resolving conflicts and providing solutions to problems that arise by:

  • Generating potential solutions to common workplace conflicts, such as disagreements between team members or interdepartmental disputes.
  • Providing guidance on how to mediate conflicts and facilitate productive conversations between parties involved.
  • Offering suggestions on how to prevent similar conflicts from arising in the future by addressing the root causes and implementing preventive measures.

Example prompts:

Generate 3 potential solutions to a conflict between two team members in {{company}}’s design department who have different opinions on the direction of a new product design.

Provide guidance on how to mediate a dispute between {{company}}’s marketing and sales departments regarding the allocation of resources for a upcoming product launch.

Offer 3 suggestions on how to prevent similar conflicts from arising in the future by implementing clear communication channels and establishing a collaborative decision-making process.

ChatGPT prompts for leading and supervising projects

When it comes to leading and supervising projects from inception to completion, ChatGPT can help you:

  • Create project charters that outline the scope, objectives, deliverables, and timelines for each project.
  • Generate project plans that break down the project into smaller, manageable tasks and assign responsibilities to team members.
  • Provide guidance on how to monitor project progress, identify potential risks, and implement corrective actions when necessary.

Example prompts:

Create a project charter for {{company}}’s software development team to develop a new mobile app, outlining the scope, objectives, deliverables, and timeline for the project.

Generate a project plan for {{company}}’s marketing team to launch a new advertising campaign, breaking down the project into smaller tasks and assigning responsibilities to each team member.

Provide guidance on how to monitor the progress of a new product development project at {{company}}, identifying potential risks and suggesting corrective actions to keep the project on track.

ChatGPT prompts for analyzing data and KPIs

ChatGPT can assist you in analyzing data and performance metrics to inform your decision-making by:

  • Generating reports and visualizations that highlight key trends and insights from your department’s data.
  • Providing guidance on how to interpret and draw meaningful conclusions from complex datasets.
  • Offering suggestions on how to use data-driven insights to optimize your team’s performance and achieve your goals.

Example prompts:

Generate a report and visualization that highlights the key trends and insights from {{company}}’s sales data for the past quarter, including revenue by product category, customer demographics, and regional performance.

Provide guidance on how to interpret a complex dataset related to {{company}}’s supply chain management, identifying potential inefficiencies and areas for improvement.

Offer 3 suggestions on how {{company}}’s human resources department can use data-driven insights from employee engagement surveys to optimize their talent retention and development strategies.

ChatGPT prompts for planning personnel needs

When it comes to planning for future personnel needs and succession planning, ChatGPT can help you:

  • Generate forecasts of your department’s future staffing needs based on your company’s growth projections and strategic goals.
  • Identify potential skill gaps in your team and suggest training and development initiatives to bridge those gaps.
  • Provide guidance on how to develop a succession plan for key roles in your department, ensuring a smooth transition and continuity of operations.

Example prompts:

Generate a forecast of {{company}}’s marketing department’s staffing needs for the next 3 years, considering the company’s growth projections and strategic goals for expanding into new markets.

Identify potential skill gaps in {{company}}’s software development team and suggest 3 training and development initiatives to help team members acquire the necessary skills for future projects.

Provide guidance on how to develop a succession plan for the role of a senior product manager at {{company}}, outlining the key competencies, experience, and leadership qualities required for the position.

How to integrate AI into your daily workflow

Use the website for ChatGPT, Claude or Gemini

You can use ChatGPT, Claude or Gemini directly through their websites. You’ll typically have to create an account and you’ll get instant access to a free version of one of their LLMs, but if you want a more advanced LLM, you’ll have to pay. For example, right now OpenAI offers GPT3.5 for free, but you can pay to upgrade to GPT4.

We’ve found this option is best for individuals who only need to use one platform and only need to use it by themselves.

If that’s you, then you can also use PromptDrive.ai as your prompt management tool. We have an unlimited free plan for individual users and a free chrome extension that will allow you to access your entire prompt library without the need to switch between tabs.

But if you want to save money, use different LLMs and collaborate on prompts and chat responses, then you might benefit from using PromptDrive.

Use PromptDrive.ai

PromptDrive.ai is a platform designed specifically for teams to collaborate on ChatGPT, Claude and Gemini prompts and workflows. It’s particularly useful for businesses or organizations where multiple team members need to work together on projects involving one or more LLMs.

An additional benefit is that you’ll be able to take advantage of AI for a fraction of the cost of using their native websites. You do need to add your own API keys, the process to get one is straightforward and we have guides to help you get started.

Final word

As you can see, LLMs like ChatGPT, Claude, and Gemini can support managers in their daily tasks and long-term goals.

While these tools are no replacement for a manager’s skills and expertise, they can certainly streamline the day-to-day managerial activities.

We encourage you to experiment with these prompts and create your own to see how AI can help you.

Newsletter

Sign up our newsletter to get update information, news and free insight.

Sign up for PromptDrive.ai

Accelerate AI adoption in your business with our all-in-one Chat AI collaboration platform

In this article

Facebook
LinkedIn
X
Email

Related articles

Accelerate AI adoption in your business with our all-in-one Chat AI collaboration platform
Trusted by 5400+ BUSINESSES